TELLICO VILLAGE LADIES GOLF ASSOCIATION – 18

Event:            Joint Meeting of the Executive Committee and Chairpersons

Date:            January 26, 2010

Time:             9:30 AM

 Attendance of Executive Committee:  President Kay Patterson, Vice President Anne Parkhill, Secretary Kristin Farrington, Treasurer Ann Silvas, Membership Lyn Layman, Past President/Advisor Bonnie Wood, and Member-At-Large Judy Sumilas.

 Committee Chair Attendance:  See attached sign in list.

 Kay called the meeting to order and asked that the minutes of the last Executive Committee be read and approved.   

Ann reported the financial status of the league.  She confirmed that funds had been budgeted for the Member/Guest tournament.  She pointed out that even though $100 had been budgeted for the traditional course gift, the Executive Committee had previously directed that the 2009 course gift of a tree on Tanasi be considered the league course gift for 2-3 years if funds are limited.  Therefore, the $100 budgeted for the course gift could possibly be used for the league Garden Committee. 

Kay reported there had been no feedback on style and type of league shirt to order for the 2010 season so therefore no shirts will be ordered.  She had ordered “The Rules of Golf” book and recapped that it would be made available for Adam’s use along with a league member, when rules have to be researched.  It was suggested Kay ask Adam to always use the book when giving advice on rules.  Rounding out Old Business Kay stated that Kristin would take responsibility for taking pictures at league events and try to get them published in the Village Connection.

 New Business 

Bonnie recapped a situation that occurred during the 2009 golf season in which someone, not a property owner, had wanted to play in the league.  Anne met with Jim West about this issue.  He explained that anyone who is a long term renter and pays the POA dues for the property owner may go to the POA and complete paperwork to assume the POA number of the owner.  This entitles them to the use of POA amenities.  Therefore, the Executive Committee agreed to present a by-law change to the membership for approval at the March Coffee.  It will be posted on the web site to give everyone a chance to review.  Proposed by-law change:  Article  IV-Membership Section 1:  The membership of the 18-Hole League of this Association shall be limited to  female members who have a valid POA # who are registered in the 18-Hole USGA Handicap Rating System and who pay dues to the TVLGA 18-Hole League. 

Anne reported that she had met with Jim West and set dates for league events.  It was agreed that rain dates will be the following Tuesday.  The games will be announced at the Coffee and posted in the handbook.  Interclub dates have been selected for Tellico Village but Theresa is still waiting to learn about the other club’s dates. 

Membership-Lyn had applications available. She reminded those present that it is posted on the web site and in each of the club houses.  80 checks had been received so far.  Relating to the by-law change, the Committee agreed guests would not be allowed to play with the League. One of the new members has joined both the 9-Hole league and the 18-Hole league.  Lyn learned that she only has to pay the handicap fee once so it was not submitted with the 18-Hole application.  The deadline of Jan. 31 is being extended to the Monday following the Coffee.  Lyn had spoken with the printer about the printing of the handbook.  No problems are anticipated.

 Kay introduced the present Chairpersons and their respective responsibilities.

 Coffee-A sign up sheet was passed around for members willing to bring baked goods to the Coffee.  Julia McDivitt, social chairperson, is organizing.  Kay took a count of the # of tables that would be needed for committee chairpersons, etc.  Kristin and Bonnie will be collecting money for a league gift to Adam who is getting married on April 17.  The Opening Day Scramble is April 6.  Tables: Membership, Big Sister/Little Sister, Knox Area, Ringers, Member/Guest.

 Anne informed the Committee that Marsha Gaster has filled one of the vacant positions on the Golf Committee.  Dick Parkhill is the Vice Chairman. 

 Referring to the aeration work on the courses during the year, Anne mentioned that Kahite residents get together and walk the course to fill divots.  A sign up sheet at the Coffee will be for the purpose of identifying members willing to fill divots during aeration weeks at Toqua and Tanasi. Another suggestion is to have the league make a habit of filling divots on the last hole they play until their sand bottles are empty. 

 The meeting adjourned. 

Respectfully submitted,
Kristin Farrington, Secretary

TVLGA-18 League

Executive Committee Minutes

November 11, 2009

 Present:  President Kay Patterson, Vice President Anne Parkhill, Secretary/Publicity Kristin Farrington, Treasurer Ann Silvis, Membership Lyn Layman, Past President/Advisor Bonnie Wood, Member-At-Large Judy Sumilas

 President Kay Patterson called the meeting to order in her home.

 Reports

 The minutes from the Closing Day Luncheon were still being edited.  Bonnie recommended they be resent for approval before posting.

 Ann Silvis passed out the fiscal year end financial report and discussed.  The deficit for 2009 was $1,086.77 versus a budgeted deficit of $1,370.40, a positive variance of $283.63.  For the Hole-In-One prize money Ann proposed for the coming year to set up the report to reflect the budgeted amount and actual expenses to match versus the prior method of accrual. Ann will post the Fiscal Year End 2009 Budget and Variance Report on the web site.  It was agreed to budget for the course gift.

 Anne Parkhill reported that she will be meeting with Jim West in early December and wants to come to an agreement that allows for the continuation of tournaments on two consecutive days with a scheduled rain date.  A recommendation she will make is that a mass mailing be done with the new Chelsea system to make all golfers aware of the available tee times on league event days.  After discussion, the league championship will be scheduled during the latter part of September.  The Big Sister/Little Sister event seems to be a good idea to have on Opening Day.    Lyn recommended that the league find a way to also “touch” the Little Sisters mid season.

 The Committee approved purchasing the book “The Rules of Golf” to use as a resource, for correct rulings during play, by members and league golf pros.  The handbook will reflect that the league owns a copy of this book.

 Lyn Layman passed out the 2010 membership application and noted the changes.  She said it has been uploaded to the web site for easy access.  Anne recommended it also be made available to all Chelsea members to allow for current non members to have access.  In the future Lyn recommended that returning members not have to complete all of the application if the information has not changed. 

Anne will research further with Jim West regarding issue of renters and their ability to play in the league. 

Judy announced that the spring aerification schedule has been set.  All three courses will be aerated during the week beginning March 29.  Kahite on March 29 and 30; Tanasi on March 31 and April 1; Toqua on April 2 and 3.  The Toqua aerification will be more extensive than the other courses.  The fall schedule has not been set as of today.

 New Business

 A rain out date will be scheduled for the league championships.

 Kay will select a chairperson for league shirts.

 At the Opening Day Luncheon Kay will make everyone aware that score cards for Hole-In-One awards on non league days will need to be turned into the league for eligibility.

 After discussion it was agreed that the rules chairperson has the role of being a liaison with the golf pro.  Their responsibility could be to send out email explanations of rules that needed clarification following a league event.

 At the Opening Coffee Bonnie and Kristin will collect donations for a gift for Adam who is engaged to be married.

 The committee believes the publicity person should submit pictures of events and tournaments to the Village Connection and Tel-E-Gram.

 The Member/Guest will be held on June 20.  Norma Burt has volunteered to chair for the second year.  Norma had suggested she also chair an Invitational.  The committee agreed that having both is more costly so we will continue with just the Member/Guest Tournament.

 Dates for:

             Full Board Meeting:             January 19

            Winter Coffee:             January 26  (February 2 backup)

            Opening Day:                          April 6

            Closing Day:                             Last Tuesday in October

 Meeting adjourned.

 Respectfully submitted,

Kristin Farrington, Secretary

TVLGA-18 League

Closing Day Luncheon

October 27, 2009

Minutes

Due to rain, the Closing Day Golf Scramble had to be canceled.  The league came together at the Yacht Club for lunch, entertainment and end of year prizes and business. 

Bonnie introduced the head table guests:  Bruce Martin and Sherry with State Farm were not able to attend due to illness.  Les Blair and Susan Roberts attended representing the league sponsorship of United Community Bank.  Director Jim West and Golf Pro Adam Jacob attended. 

Bonnie led a moment of silence for Joanne Rose. 

Those attending enjoyed a musical invocation played by members Laura Imboden and Donna Hitchins on their respective instruments.

 Lunch

 Jim West gave a brief summary of the golf pricing structure for 2010/2011.  He encouraged everyone to watch for announcements about scheduled Town Hall meetings where an explanation of the price structure will be presented.  Jim thanked Judy Sumilas and Nancy McDaniel for serving on the Golf Advisory Committee and asked members of the league to volunteer to serve on this committee.

Bonnie led members in applause for Adam Jacob for managing our league so well for the past year.  Adam announced that winter golf will officially begin Nov. 10.  Sign up will be through Chelsea.  Tee times begin at 9 o’clock in November and 10 o’clock in December.  2^nd half year points will be available at Tanasi soon. 

The meeting was called to order.

Business Meeting 

Minutes of all meetings are posted on the web site. 

Treasurer Ann Silvis reported that the end of year report will be posted on the web site.  She noted that the fiscal year ends Oct. 31, 2009 and even though we budgeted a $1400 deficit, she expects the deficit to be closer to $1,000.  Dues for 2010 will remain the same due to the continuing surplus from past years. 

The following committee chairmen presented end of year results and prizes: 

Birdies:  Vicki Whitmore announced that Theresa Bainlardi was the overall winner with 16 Birdies.  Bonnie Wood and Fran Thompson came in 2^nd with 12 birdies.  Noteworthy also were the Eagles made by Fran Thompson and Linda Romero Mezza during League events. 

Ringers:  Carmen Bresky and Karen Mathot announced that 103 members had participated.  They presented winners with their monetary awards. 

Chip In Pot:  Gwen Knueven summarized the successes of the chip in pots for the past year.  

Interclub:  Anne Parkhill said that 12 league members had participated during the year.  Tellico did not win the championship. 

Bonnie thanked all of the Committee Chairs for their work during the season.

 Laura Imboden then entertained the attendees with a fun song she had written the words to titled “We Do Golf Golf”.  While she sang and played her guitar the rest joined in for the chorus.  Everyone really enjoyed this activity.

 Old Business:

 Bonnie reviewed that the golf course gifts this year had been for the replacement of a tree on Tanasi and funds to reimburse Dee Prickett and Carol Moehrke who painted and decorated the Tanasi course restrooms. 

Bonnie reminded everyone that the league now has a storage space at the Chota Rec Center for storing supplies.  She asked if anyone still has supplies in their home, to deliver them to the Rec Center for future use.

A show of hands was used to determine interest in a league golf shirt for the coming year.  Majority indicated they want a shirt if it is unique.  Kay Patterson will select a chairperson to work with Jim West on the selection and ordering. 

New Business: 

Brenda Lawson, Nominating Chair, gave the proposed slate of officers for the 2010 season:  Kay Patterson, President.  Anne Parkhill, Vice President.  Lynn Layman, Membership.  Ann Silvis, Treasurer.  Kristin Farrington, Secretary.  Bonnie Wood, Advisor.  Judy Sumilas, Member At Large.  There were no other nominations from the floor.  Slate for 2010 Executive Committee accepted by acclamation.

Kay Patterson announced who the Board Committee Chairmen will be for 2010.  She asked for volunteers to help Barbara Jones and Dee Prickett with garden at #2 on Toqua.  See the attached list of 2010 TVLGA-18 League Board. 

Year End League Awards Presented by Vice President Kay Patterson.

 Most Improved

            Vicki Schwerdt 

Pin Day Overall

            Fran Thompson            Low Gross

            Laura Imboden            Low Net

 President’s Cup

            Lorene Branz               2^nd place

            Fran Thompson            1^st Place 

League Champion

            Theresa Bainlardi  is the 18 Hole League Champion with a 77 low gross.

            Fran Thompson             Second low gross with an 82

            Laura Imboden            First low net with a 65

            Joan Fox                  Second low net with a 69

            See attached list of all flight winners.

 Vice President Kay Patterson presented outgoing President Bonnie Wood with a golf bag as a gift of appreciation from the league for her service. 

Lee McCauley and Susan Heinzman were thanked by President Bonnie Wood for hosting the luncheon.  Lee explained the centerpiece winners. 

Meeting Adjourned.
Respectfully submitted,

Kristin Farrington, Secretary

TVLGA-18 League

Executive Board Meeting

September 22, 2009

Minutes

 Present:  Bonnie Wood, Judy Sumilas, Ann Silvis, Donna Hitchins, Kristin Farrington, Kay Patterson

President Bonnie Wood called the meeting to order.

Treasurer Ann Silvis gave a brief financial report.  There had been few expenses submitted during August.  The report is attached.

 Vice President Kay Patterson reported that prize and point money will not exceed the budgeted amount at the end of October.

 Judy Sumilas reported information from The Pink Ribbon Tournament.  There were 80 participants from the TVLGA-18 League.  Additional donations had been made for mulligans and Adam’s drive on hole #18.  The board approved giving the Susan B. Komen Foundation a $1700 donation.  All three Tellico ladies leagues participated in this event and Judy said a representative from each league would present the total donation to a Komen Foundation representative during a lunch in Tellico Village.  The report is attached. 

Dues next year remain the same at $51.75, with the additional $5 for those who wish to join the Hole-In-One Club. 

Judy moved and Anne seconded to reimburse Dee Prickett for expenses she and Carol Moehrke spent on golf course bathroom decoration/painting.  Motion passed.  

Ann said that the league gift of a tree on the Tanasi course cost $249.50.

 Following discussion, led by Bonnie, the Board agreed to put before the membership, a by-laws change at the Fall meeting.  Article IV, Section 1, if approved, will allow Tellico Village renters to pay $51.75 membership fee.  These members would not be eligible for the Hole-In-One club.  The vote for the by-laws change will occur at the Spring Opening Day luncheon. 

Discussion regarding whether someone could belong to more than one league resulted in agreeing that nothing in the by-laws prevents someone from belonging to more than one golf league. 

2010 will be a traditional year to order league golf shirts.  Membership will vote at the fall luncheon as to whether they want these shirts in the coming season.

The nominating committee is working on the 2010 Executive Board and Kay is working on the committee chairpersons.  It was agreed that for the 2010 year, the recording secretary would be responsible for publicity.  So much of publicity is already handled by Nancy McDaniel in the Village Connection.  Also, the web site is maintained for announcements.  The executive board agreed with Kay that a rules chairperson is probably not needed since it is the golf pros who provide that information when needed. 

 The meeting adjourned.
Respectfully Submitted, 

Kristin Farrington

Recording Secretary

TELLICO VILLAGE LADIES GOLF ASSOCIATION-18 

Event:   Opening Luncheon
Date:    April 7, 2009
Time:    11:30 A M
Place:   Tellico Village Yacht Club 

President Bonnie Wood welcomed everyone and introduced our league sponsors Bruce Martin and Sherry with State Farm and Les Blair and Susan Roberts with United Community Bank.  Bonnie welcomed the Trunk Show participants. 

 Peggy Bastien gave the invocation. 

Following lunch Bonnie reintroduced the sponsors and thanked them for their generous support.  Bonnie also introduced Jim West who welcomed the league members back for a new golf year.  Adam Jacob announced the winners of the Opening Day Scramble and noted that pro shop credit awards are given to winners and will be distributed twice during 2009. 

The meeting was called to order.  Recording Secretary Kristin Farrington reminded everyone of the work that member Carol Padgett does creating and maintaining the league web site where the minutes are posted as well as applications for events, the league handbook, and much more.  www.TVLGA18.org 

Treasurer Ann Silvis announced that the pro shop credit awards will be given out on July 15th and on the last play day in October. 

Vice President Kay Patterson is responsible for the weekly league events.  She said there would be some “old” as well as new games this year.  She reminded everyone that sign up for league play can be done on Chelsea until noon on the Monday prior to a play date.  Kay said the league would not use greeters this year.  Instead the hole and pairings would be posted.   Kay encouraged members to continue to promote pace of play by scoring at the tee, not the green. 

Membership Chairman, Donna Hitchins, was responsible for signing up members for 2009 and creating the 2009 handbook.  Donna asked that everyone check the handbook for accuracy of their contact info and let her know ASAP for corrections.  She will have Diana send out one email with all corrections.  Bonnie thanked Donna for a great job on the handbook. 

Bonnie introduced executive board members: Past President Brenda Lawson, , Advisor  and Nominating Committee Chair, and Judy Sumilas, Member-at-Large. 

The following Committee Chairs gave reports: 

Big Sis/Little Sis Chair Lyn Layman introduced new members to the league.  The event today matched a Big Sis with a Little Sis. Birdies will be monitored by Vicki Whitmore and Lorene Branz this year.  They wanted members to know Birdies would be given for special league events that take place on more than one day.  Ball markers will be given for birdies for 2009. 

Knox Area Women's Golf Association is being chaired by Marsha Gaster and Laura Imboden.  Marsha explained that our Tellico Village group must have a handicap index no higher than 26.9 but may participate anytime during the year when a member’s index is at or below this limit.  Marsha noted that KAWGA plays on 8 area private courses.  All sign ups this year will be by email.  48 league members joined KAWGA this year.  Marsha also wanted to make members aware of non league events.  On May 11th at Rarity Point, a Women’s Golf Tournament will benefit Habitat for Humanity.  Application is available on the league web site.  Marsha also announced the First Tee tournament will be held on July 11th.   

The Member Guest Tournament is chaired by Norma Burt.  She announced it will be played on June 20th at Tanasi.  An application is available on the league web site.  If a member does not have a guest, she will try and find one for them.  The event is collecting used prescription and reader eye glasses to benefit a local charity.

 Outside Invitationals are chaired by Myra Germilhac.  Our league will not host an outside invitational this year but Myra will still inform the league through our web site about other leagues hosting outside Invitationals. 

All committee chairs and their contact info can be found on the web site. 

Old Business:
 Hit and Sit was a successful procedure last season and will be continued this year.  Bonnie said it cut our average time for a round of golf by about a half hour.   

New Business:
 Bonnie thanked Carol Moehrke and Dee Prickett for volunteering to paint the bathrooms at Tanasi. 

Hole In One requirements have been changed to USGA requirements.  They still must be made on a Tellico course.  The main difference is that a winner can use a hole in one made during a 9 hole game and there must be one witness.  Also, a hole in one made during a scramble is allowed for the league award.

 Reba Richmond presented the 2008 Hole In One Awards:

Karen Gilbertson   July 13th      Hole #5      Kahite    
Lee McCauley        August 2nd   Hole #3   Toqua
Pat Drerup         September 30^th Hole #5  Kahite 

Bonnie thanked Social Chairman Lee McCauley and Susan Heinzman for planning a wonderful luncheon.   

Meeting Adjourned.
Respectfully Submitted,
Kristin Farrington
Recording Secretary 

TELLICO VILLAGE LADIES GOLF ASSOCIATION – 18

Event:  Executive Committee Meeting

Date:    March 2, 2009

Time:    3 PM

Place:   Toqua 

Attendance: President Bonnie Wood

                        Vice President Kay Patterson

                        Recording Secretary Kristin Farrington

                        Treasurer Ann  Silvis

                        Member At Large Judy Sumilas

Absent:         Membership Secretary Donna Hitchins

 Minutes from February 2, 2009 Opening Coffee were approved as submitted. 

Judy asked if the Cancer Awareness Event should be called the Breast Cancer Awareness Event to denote the specific type of cancer fund raiser being supported.  The Tournament will be called The Pink Ribbon Tournament and the proceeds will go to the local chapter of the Susan B. Komen Foundation.

Kay asked whether Birdie awards are only for League days.  Motion was made and approved to allow Birdies to be awarded for 2 day League events including League Championship, President’s Cup and Member/Member tournaments.

Ann Silvis presented the 2009 Budget (Proposed).  The committee approved adding a $65 budget amount for web site maintenance.   It was agreed to postpone a decision on what to give and how much to spend on the course gift until later in the season. Possibly combine with other leagues for a desired gift. Approval of the Budget was tabled until a few committee chairs submitted their requests.  The 2009 Budget was finalized and approved on March 23, 2009.Respectfully submitted,
Kristin Farrington
Recording Secretary

TELLICO VILLAGE LADIES GOLF ASSOCIATION – 18 

Event:            Opening Coffee
Date:            February 10, 2009 

After a period of social time President Bonnie Wood called the meeting to order at 10:20 a.m.  She welcomed everyone and then asked for new members to stand and introduce themselves. 

Bonnie then introduced and welcomed back our league Pro, Adam Jacob.  There was a lot of excitement from the members.  Adam spoke briefly about the changes in the Pro Shops regarding merchandise.  He referred to the survey Nancy McDaniel had worked with since last spring and stated that changes should be available next month.  Adam also mentioned that members will be able to sign up for league play through noon on Mondays this year. 

The TVLGA – 18 Board has adopted the USGA guidelines for recognizing a Hole In One except that it must be on a Tellico course.  Bonnie referred people to the USGA web site for information. 

Previously Bonnie had sent out an email request asking members to send in a list of league items that are being stored in members’ homes.  An inventory of these items will be helpful to committee people when planning events.  Barb Shives has secured a storage place in the Chota Rec Center to collect some of these league materials.  Bonnie asked everyone to send in their list if they hadn’t done so already.

The Opening Day Scramble will begin at 9 a.m. at Tanasi on April 7.  The sign up for the luncheon and play will be posted at Toqua. 

Officers Reports

Vice President Kay Patterson announced that the Opening Day Scramble will also be a Big Sister, Little Sister event to allow new members to feel welcome at the start of the season.  Kay stated that all of the events will be listed in the League book.  She briefly mentioned some of them which included new events not played before.  Kay also announced there will be no Partners Challenge this year as in the past.  Instead there be a Partners Challenge played on one league day and the field will be split in half and the game will be match play.  It will allow for lots of winners. 

Treasurer Ann Silvis reported that the league has over $3,000 surplus from last year.  Only $1,000 is required she said.  Ann said this surplus will be good for keeping our dues down, especially if membership declines.  The breakdown of how our individual dues are spent was given as $16.75 for our USGA handicap and the remaining $35 for administration, Birdie gifts, awards and prizes, point money, sunshine committee, web site, garden, and favors and decorations.  In closing Ann stated that the pay out of points this year will be done twice a year instead of once a month. 

Bonnie informed members that the minutes of the League meetings are posted on the web site for all to view.

 Membership Chair Donna Hitchins was absent due to illness. She is about finished with our yearbook and members have until the end of this week to get their dues and application to her in order to be included in the book.

 Advisor and Nominating Committee Chair Brenda Lawson had no report.

Member-at-Large Judy Sumilas had no report.

 Committee Chairmen

 President Bonnie Wood introduced the committee chairs:

 Big Sisters-Lyn Layman (Brenda Lawson filling in).  There was a sign up sheet available for Big Sisters to sign up for a Little Sister (new Member)

Birdies-Vicki Whitmore-no report

Chip-In Pot-Gwen Knueven, Kay Klint, Laura Imboden (different chair at each course)

Communications-Diana Ellis and Karen Mathot.  Bonnie reminded members to update their email address with Diana and Chelsea.  An email address change for Chelsea can be done online.

Gardens-Sharlene Jackson

Rules-Pam Skinner

Handicap-Barb Shives

Interclub-Anne Parkhill- Anne asked all previous members participating in Interclub to stand and be recognized. 

Knox Area Women's Golf Association – Marsha Gaster  and Laura Imboden- Marsha stated that a maximum handicap index of 26.9 allows members to participate in this group of golfers who play at 8 private clubs during the year. A member can join at any time for $20.  Email will be used this year for sign up.  Tellico Village has a large membership in KAWGA. The KAWGA tournament will be held in August this year at the Fox Den Country Club.  Throughout the year KAWGA will be collecting golf balls to send to soldiers in Iraq and they are hoping for members’ cooperation in this effort.   Marsha is working on a tournament to benefit the First Tee of Knoxville.  It will be held on July 11^th at Tanasi.  Another fundraiser event this year will be on May 11 at Rarity Point to benefit Habitat for Humanity.

Member Guest Tournament-Norma Burt- Norma asked everyone to put June 20 on their calendar for this event.  She had a tentative sign up sheet at the coffee.  If a member doesn’t have a guest they can let Norma know and if she has a guest who needs a Member the match will be made.  A member can have up to 3 guests.  Norma referred everyone to the League web site for the application and information.

Member/Member – Fran Thompson

Outside Invitationals – Myra Germilhac

Prizes/Awards – Reba Richmond, Carolyn Watson, Janet Kincaid-So far this year the Hole In One Award will go to Lee McCauley and Pat Drerup for their hole in ones on #5 at Toqua and #5 at Kahite respectively.  Karen Gilbertson also had a hole in one on #5 at Kahite.  This Award ends for the 2008 season the day before our Opening Day.

Publicity – Nancy McDaniel – Nancy informed members about the GAC Town Hall meeting on Thursday, February 12, at 3 p.m.  She asked for women to attend to reflect to the committee our interest.  The meeting will be repeated Tues, February 17, at 3 p.m. at Kahite.  As the publicity chair, Nancy requested members forward her photos taken at our events that might be included with her articles.  Nancy informed members that she had worked with Jim West on organizing a “Trunk Show” for the Opening Day luncheon.  There will be two reps available with shoes and merchandise available for ordering.  There will also be a “Boutique”.  Nancy followed up what Adam had previously reported regarding new items in the Pro Shops.  As a GAC member, Nancy encouraged everyone to play the TV courses and help to maintain them.  She reported there is a new Beautification Committee putting together volunteers for maintaining the esthetics of our courses.  Contact Judy Sumilas if you would like to volunteer.

Cancer Awareness Day/Pink Ribbon  Day -  Nancy Brown and Judy Sumilas- This year all of the leagues will join together and make one donation.

Ringers – Carmen Bresky and Karen Mathot  - There was a sign up at the coffee. The cost is $3 to participate and prize is awarded at the end of the year for best ringer card per course..

Social – Lee McCauley and Susan Heinzman – Members could sign up for April 7 luncheon with a check.  The sign up will be at Toqua after today.

Sunshine – Peggy Bastien – Peggy asked everyone to make her aware of members who have need of a card.  Call or email to let her know.

Webmaster – Carol Padgett

 Bonnie asked for questions from the floor.  Being none, she thanked the Board for setting up the coffee and bringing the food.

 Respectfully submitted, 

 Kristin Farrington

Recording Secretary

TELLICO VILLAGE LADIES GOLF ASSOCIATION – 18

 Event:     Joint Meeting of the Executive Board and Committee Chairs
Date:       January 13, 2009
Time:      9:00a.m.
Agenda:                Attached
Attendance:                Attached

 President Bonnie Wood called the meeting to order.  She welcomed everyone and introduced the new Executive Board.  Vice President Kay Patterson, Recording Secretary Kristin Farrington, Treasurer Ann Silvis, Member-at-Large Judy Sumilas, Membership Secretary Donna Hitchins, Past President Brenda Lawson, and Norma Burt.  Absent:  Marsha Gaster 

The minutes of the November 18 Executive Board were accepted as submitted. 

The Treasurer’s Report, attached, was given by Ann Silvis.  Her report represents a new format and reflected the end of year report given by Fran at the Closing Luncheon minus the categories not relevant for the 2009 budget.  It was given to committee chairs to assist with their budget requests.  By removing Partners Challenge, 18-Hosts-9, and League Shirts this version shows what the spending would look like if ’09 duplicated ’08 without these items.  With Bonnie’s agreement she advised committee persons that it is was okay not to be “stingy” when budgeting for their category since there was a surplus in 2008.  Ann announced the Executive Board decision to have only two payouts per year beginning with the 2009 season.  This reduces the amount of work due to small payouts when done monthly.  Ann wanted everyone to know that if they have a need for copies they can ask the POA to do the job and the league will be invoiced for the copies at the end of the year.  Bonnie thanked her for the new report format saying that it is easier to read 

Vice President Kay Patterson reviewed her planned events for the 2009 season.  Her list is attached and will be located in the 2009 Year Book.  Some of the events were explained.  The Big Sister/Little Sister event will be on Opening Day so that new members can get acquainted quickly.  There will be no Partners Challenge this year but there will be a Partners Match Play on the May 19 league day.  The league will be divided in half with a “gold” team and a “silver” team.  The President’s Cup will be played over three days on all three courses during June.  Several new events are planned such a “Blind Nine”, Best Score on Par Fours, Odd/Even Ryder Cup, Kickers (kick out 3 worst holes).  She went on to announce there will be no greeters this year to allow members to volunteer for other needs. Instead, the member/starting hole will be posted each Tuesday at the course being played.

 Membership Chairman Donna Hitchins reported that approximately 73 applications have been presented for league membership in 2009.  Lyn requested that Donna make her aware of the new members for the BSLS event . Lyn  suggested that new members be posted on the web site.  Bonnie said that is a good idea and that Lyn can give names to Carol Padgett.  Anne Parkhill needs Donna to let her know if any low handicappers join.  Donna requested a Kahite person bring her the applications turned in at Kahite just prior to the coffee.  She is working with Adam to get posting #’s for new members. 

Past President Brenda Lawson thanked the full board for volunteering.  Their work will help the league continue.

 Committee Chair Reports:

 Big Sisters-Lyn Layman reported sign up sheets are ready for the coffee.  Brenda Lawson volunteered to man her table that day as Lyn will be absent.  Lyn suggested that possibly another opportunity be set up besides the Opening Day Scramble for the BSLS to get together. 

Birdies- Vicki Whitmore absent.  No report

Chip-In- Gwen Knueven, Laura Imboden, and Kay Klint share the responsibility to keep the work load reasonable.

Communications – Diane Ellis reported there are 167 names on the email distribution list currently.  Karen Mathot is her back up.  Diane recommended members be told to update their email not only with the league but with the Pro Shop/Chelsea also.

Garden – Sharlene Jackson reported that she had submitted a request for funds to the TV Beautification Committee for $150.  She has been told all of the requested amount might not be available due to the annual fund raiser being canceled.  Sharlene said the funds are for the annuals.  A recommendation was made for the Executive Board to budget an amount for this purpose.

Member Guest – Norma Burt reported this event will have a similar format as last year and be held on the Tanasi course on June 20.  She is planning a flyer for the web site to encourage members to “save the date”.  It will include lunch.  See New Business for further item regarding the Member Guest.

Rules – Pam Skinner reported there will not be a weekly rules email.  Instead she will ask members to share experiences from playing that result in learning the rules better.

Handicap – Barb Shives explained the procedure which the handicap committee uses to ensure that everyone is reporting all their scores.  Currently the committee is trying to set up a senior course for the men and women at Toqua and Tanasi.  Bonnie Wood had asked the committee to review their policy of posting all our league scores as tournament scores.  A decision will be made shortly.

Interclub – Anne Parkhill announced that the Tellico Interclub is scheduled for June 9 at Kahite.  The deadline for Interclub sign up was today.

Knox Area – Marsha Gaster had sent her report to Bonnie.  She announced that KAWGA will play at Kahite on June 15.  Marsha is interested in the preference for the lunch location and those present indicated the Yacht Club.  Her report also stated that a “1^st Tee Tournament” is planned with a tentative date of July 11.  Even though it is not officially a league event Marsha is looking for league support and will discuss  it further at our Coffee.

Member/Member – Fran Thompson absent.  Kay reported Fran was looking for the past history of this event.  Bonnie said Kay would have it in her material.

Outside/Invitationals – Myra Germilhac is hoping that more publicity of the outside Invitationals that are available to our league members will increase participation.  It was suggested that we post these Invitationals on the website to make the information more available to everyone.  In addition Myra would like to increase participation in the Member Guest by participating in Norma’s letter, letting people know they can contact Myra if they are interested in playing but need a partner.    

Publicity – Nancy McDaniel reported that she has acquired skills in using a digital camera and will now use photos to publicize events in the Village Connection and Volunteer Free Press.  Kay suggested she post a notice on Channel 3 and in the Village Connection regarding the upcoming coffee.

Rally for the Cure – Nancy Brown and Judy Sumilas.  Judy reported that a couple more people are needed to work with them so that the job can be passed along one day.  Also, this year all three ladies leagues will combine their efforts for one donation to the Knoxville Chapter of the Susan B. Komen Foundation instead of the Rally for the Cure.  In the past, Rally for the Cure provided the putter and the shoes for Low Gross or Low Net prizes.  With this change these prizes will not be available.  Bonnie directed the committee to decide how to divide members’ contributions between the donation and the prizes.  The date of the Cancer Awareness event will be September 15.

Ringers – Carmen Bresky, Karen Mathot.  Carmen reminded the Board that 2 places have been awarded in the past.  She wanted feedback as to whether more than 2 places should be awarded.  One comment stated that more places cause the prize to get “watered down”.  Another comment said more places provides incentive for more participation.  Bonnie polled the Board and the opinion was half and half.  She directed committee to decide.

Social – Lee McCauley, Susan Heinzman Report was sent to Bonnie.  The Opening Day luncheon has been set up.  The end of year location will be in the Yacht Club but not the usual room due to a booking conflict.

Sunshine – Peggy Bastien sent report to Bonnie.  She requested that everyone send her information about members needing a card.

Website – Carol Padgett  No report

 Old Business 

Hole In One – Bonnie referred the Board to the wording in our handbook.  After some discussion Ann Silvis moved and Pam Skinner seconded a motion to continue to follow USGA guidelines with the exception that a hole in one must be obtained on a Tellico Village golf course.  Motion passed.  It was also decided that a prize would be given to all members who obtain a hole in one even if they are not eligible for the money prize.

 New Business 

February 10 Coffee-Bonnie asked that all Board members bring a plate of baked goods.  Bonnie and Lee will provide the coffee and paper goods.  Anne Parkhill and Kristin Farrington will bring large coffee makers.  Bonnie took a count of how many committee chairs needed a sign up table at the coffee.  There will be no league shirts this year.  

Opening Day Luncheon-Bonnie asked for decision on a “Trunk Show” at the luncheon.  Consensus is that the opportunity to purchase golf merchandise at a discount has been received well the past couple of years.  Nancy McDaniel also summarized her follow up work with the survey she took at the end of 2008 year luncheon and said she is in contact with a rep who might be a supplier for the Trunk Show.  Nancy will let him know brand preferences.  She also reported that the survey was very helpful and still welcomes more feedback.  One of her objectives is to provide lower priced items such as gift cards in the pro shops.  Adam will be contacted about setting up the Trunk Show.

 Inventory  Nancy McDaniel expressed a need for the league to gather all of the left over and reusable materials from past years luncheons, etc.  Currently these items are in many homes.  After discussion the following was decided:  Bonnie will send an email to the membership asking for an inventory and a possible volunteer willing to store materials if they are collected.  If not collected, a spread sheet could be created for ease in location.  Some materials should always travel from the old to the new committee chairs.  Lyn suggested posting a spread sheet on the web site for social chairmen’s need. 

Golf Advisory Committee Nancy McDaniel, as a member of the GAC, reported about the revenue being down for all of the courses.  She said volunteers had been found for help with maintenance of each of the holes.  More help can be done by all of us.  Nancy encouraged the Board and its membership to plan on attending a GAC Town Hall meeting on the second Thursday in February in the Yacht Club.  Time is still being determined.  Probably 3 or 4 o’clock.  Judy reported she is the Liaison from the Golf Committee to the Toqua Beautification Committee.  She is asking for more volunteers to assist with the gardens around the Toqua golf course.

 Member/Guest Tournament Norma asked the Board to consider contributing an amount to this tournament.  In the past the tournament has been self sustaining.  Norma has experience with former golf club leagues that contribute since it is an event for women 18 hole golfers.  Consensus seemed to be that since everyone in the league has the option to participate it should be supported by the TVLGA 18 League.  Brenda moved, Ann P. seconded, to allow the Executive Committee to decide an amount to budget.  Motion passed.
President Bonnie Wood thanked everyone for attending.
Meeting adjourned at 11:45

Respectfully submitted,
Kristin Farrington
Recording Secretary
 past years luncheons

Tellico Village Ladies Golf Association-18

Event:            Executive Board Meeting
Date:            November 18, 2008
Place:   Tanasi Clubhouse
Attendance:  President Bonnie Wood, Vice-President Kay Patterson, Treasurer Ann Silvis, Recording Secretary Kristin Farrington, Member-at-Large Judy Sumilas, Marsha Gaster, and Norma Burt

 Absent:  Donna Hitchins, Membership Secretary, Brenda Lawson, Past President 

President Bonnie Wood called the meeting to order.  She asked for the minutes to be accepted as posted.  Kay Patterson made the motion, seconded by Norma Burt.  All were in favor. 

Ann Silvis shared some revisions she is making to the bookkeeping and Treasurer’s Report for the league.  A twice yearly payout is being considered to replace the monthly payout and the board felt this would be a good idea. 

The Winter Coffee was tentatively scheduled for February 3.  Kristin will check with the Yacht Club for availability.  (The Yacht Club was not available.  Bonnie chose Tuesday, February 10).  The full board meeting with all the committee chairmen will be held on January 13^th.  Bonnie will determine the meeting place and notify everyone.

 The next item on the agenda was selecting a date for our guest day.  Several dates were discussed with Norma Burt, our Guest Day chairman.  Knox Area dates will have to be considered.  Also, feedback from Jim West is needed.  Decision on a date was tabled.  Further discussion was held regarding format of the event, price, prizes and theme. 

Vice President Kay Patterson has met with Adam Jacob to begin planning for 2009.  Partners Challenge has been suspended.  An alternate match play format is being suggested in which members ask another member to be their partner on a league play day.  May was suggested for a Blue & White Event instead of Partners Challenge. The opening luncheon is scheduled for April 7^th.  This event will be a Big Sister-Little Sister Scramble.  Our member/member event will be chaired this season by Fran Thompson.  

Kay suggested that the league eliminate the hostess job for next season.  Several ideas were presented to help members find their carts without having to recruit volunteers.  Some ideas were to use large bulletin boards, or clip a copy of the cart assignments at an obvious location.   Kay will continue to develop this idea.

 The Hole in One award criteria was again reviewed.  A discussion was held regarding whether 18 holes should be required and whether a threesome is necessary.  The item was tabled until USGA criteria could be checked.  Also discussed was whether to continue our policy of presenting a gift to the hole in one winner(s) in addition to their monetary prize as is the current policy.  No decision was made at this time.  This will be addressed at a future board meeting. In this same vein, the board discussed whether to award a prize at our closing luncheon to the member-member winners, who received money after the event.  This topic was also tabled until the next Board meeting.
The meeting was adjourned.
Respectfully submitted,
Kristin Farrington
Recording Secretary
TVLGA-18