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TVLGA 18-HOLE LEAGUE
BYLAWS
ARTICLE
I – Name
The name of this organization shall be Tellico Village Ladies
Golf Association,
18-Hole League. It is a
non-profit organization.
ARTICLE II
– Object
The
object of this Association shall be to encourage play of the game of golf,
according to USGA rules, among the ladies of Tellico Village and to
conduct
tournaments for members throughout the year.
ARTICLE III
– League Playing Day
The
League playing day is Tuesday morning of each week of the golf season.
The League will alternate play between Toqua, Tanasi and Kahite
Golf courses.
ARTICLE IV
– Membership
Section
1:
The membership of the 18-Hole League of this Association shall be
limited to Tellico Village Property Owners who are registered in the
18-Hole
USGA Handicap Rating System and who pay dues to the TVLGA 18-Hole
League.
Section
2:
The Golf Professionals shall be honorary, non-dues paying members
of this Association.
Section
3:
All members shall be assessed annual dues as determined by the
18-Hole League Board, payable when determined by that Board.
New members
joining after August 1st shall be assessed
one-half (1/2) the dues and the full
cost of the handicap service.
ARTICLE V –
League Qualifications
Section
1:
All new TVLGA-18 members will have a maximum course handicap
of
thirty-six (36) or less for the home (Toqua) course when signing up for
the league.
Section
2:
A new member must post or have cards for at least five (5) rounds
of golf when joining the League, or have a current, qualifying USGA
Handicap
Index that produces a Course Handicap of 36 or less.
Section
3:
To compete in the League Championship Tournament, a player
must
have posted 7 scores for 18 holes of League play.
For each day that
League play is cancelled, one of the seven score
requirements will be deducted for qualification.
ARTICLE VI
– Officers
The 18-Hole League of this
Association shall elect the following officers:
President
Vice-President
Recording Secretary
Membership Secretary
Treasurer
They
shall hold office beginning in October following the annual Fall
meeting
of members. These officers
shall be elected for a term of one (1) year or until
their respective successors are elected. No
member shall hold the same
office for more than two (2) consecutive years.
However, due to the specialized
skills of the Treasurer’s office, a 3rd year is allowed if
required by the needs of
the League. If for any reason an officer cannot complete her term of
office, a
replacement for that officer will be appointed by the Board.
ARTICLE
VII – 18 Hole League Board
The
Board shall be composed of the elected officers, the Immediate Past
President,
and the Chairpersons of each committee appointed by the
President. The Board
will institute such rules and regulations, consistent
with these Bylaws, it deems
necessary and proper.
All meetings of the Board of Directors will be posted
and open to
league members.
ARTICLE
VIII – Executive Committee
The
Executive Committee shall be composed of seven (7) members:
The President,
the Immediate Past President, the Vice President,
the Recording Secretary, the
Membership Secretary, the Treasurer, and one
member at large. The
Executive
Committee shall meet on a regular basis to discuss and handle
matters relating
to league function.
Executive Committee members will also provide liaison with
Committee Chairpersons. The
Executive Committee shall conduct, manage and
control the affairs and
business of the organization within the rules and regulations
instituted
by the 18-Hole League Board. All
meetings of the Executive Committee
will be posted and open to league
members.
ARTICLE
IX – Duties of Officers
Section
1: The President
shall:
(a)
Preside at all meetings.
(b)
Name the Chairpersons for all committees and for special committees.
(c)
Be an ex-officio member of all committees.
(d)
Be an ex-officio member of the Board for the first year after she has
served as President to provide continuity in the League.
Section
2: The Vice-President
shall:
(a)
Preside in the absence of the President.
In the event the
Vice- President is unable to act, the Board shall
appoint some
other member of the Board who shall assume all duties and
functions of the President on an interim basis.
(b)
Serve as Weekly Events Chairperson. She
may appoint
Co-Chairpersons to help with the weekly events or hostesses
to
assist the Vice-President with duties of the Weekly Events.
Section
3: The Recording
Secretary shall:
(a)
Keep a record of all annual and special meetings of the members.
(b)
Keep a record of all meetings of the Board and the Executive
Committee.
(c)
Have charge of all papers and correspondence.
Section
4: The Membership
Secretary shall:
(a)
Keep a record of all members, together with their standing,
in
regard to dues and fees.
(b)
Work with the Pro Shop to ensure the membership data is
accurate
and reflects the current membership status.
(c)
Prepare a yearbook for the League, with the assistance
of the Executive Committee, and see that all members
receive a copy.
Section
5: The Treasurer
shall:
(a)
Receive all funds and deposit such funds in the depositories
as may
be approved by the Executive Committee.
(b)
Disburse funds upon approval by the Executive Committee.
(c)
Maintain records of all receipts and disbursements.
(d)
Submit such reports to local, State, and Federal agencies
as may be
required by law.
(e)
Submit monthly reports to the Executive Committee and
annual reports to the membership at the meetings of
the League.
(f)
Submit books for audit once a year.
ARTICLE
X – Meetings
Section
1: The Board shall
meet as deemed necessary after their election and appointment.
Section
2: The League
shall hold membership meetings twice a year, one in
the spring to open the season, and one in the fall at the close of the
season.
The meeting in the fall shall be for the purpose of electing new
officers and for
such other business as may come before the League.
The League’s Board
or Executive Committee may call special meetings of the membership at
its
discretion and advance notice must be given to the membership.
Section
3: One fourth
(1/4) of the membership shall constitute a quorum and a
quorum must be present to vote on any issue having any effect on the
League.
Section
4: There may be
written ballots for major issues.
ARTICLE
XI – Election of Officers
Section
1: The
Nominating Committee shall be composed of five members:
a Past President still active in the League who will act as the
Chairperson of the
Committee, the current Vice-President, and three
members selected by the
Chairperson.
These three members shall have been active members of the
League
for at least two years.
The
five members of the Nominating Committee will share duties equally.
They shall present a slate of one nominee for each elective office.
They shall
have qualified the candidates and obtained the consent of each
nominee
in advance of the Fall meeting.
(1)
The President shall post the names of the nominated officers on the
bulletin board 30 days before the fall meeting.
(2)
At
the fall meeting, the Chairperson of the Nominating Committee will
present
the slate of officers for the following year.
The President will
ask for nominations from the floor.
Nominations from the floor will be
handled in accordance with
Roberts Rules of Order. If
there are no
nominations from the floor, the Secretary will be instructed
to cast a
unanimous ballot for the slate as presented.
Section 2:
One person shall be nominated for each office.
Further nominations may be made from the floor is desired.
ARTICLE
XII – Amendments
The
Bylaws may be amended at one of the regular membership meetings of
the League by a majority of those present at the meeting, providing
the
amendment has been submitted in writing and posted at least
thirty (30) days prior to the date of such regular meetings.
If the meeting
is a special meeting, then a majority vote by those present is
required
to pass a motion.
ARTICLE
XIII – Parliamentary Procedures
The
rules contained in the current editions of Roberts Rules of Order, newly
revised, shall govern the League in all cases to which they are applicable
and in which they are not inconsistent with these Bylaws and any special
rules
of order the League may adopt.
The
above constitutes the Bylaws
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